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Built for road agencies

Stop reconciling spreadsheets. Run programmes in one place. From annual plan to payment certificate — every road, every amount, every approval traced

RCMMS is the end-to-end platform for road construction and maintenance: financial-year planning, authoritative roads inventory, contract awards, and finance-grade payment certification — linked by the same road identifiers and guarded by multi-agency RBAC so planners, contract officers, and supervisors each see exactly what their role requires.

Explore what’s inside Common questions
One register — plans, contracts & certs share the same road records
Audit-ready — every workflow hand-off logged with user & time
Live dashboards — supervisors see programme truth without exports
RCMMS · workspace preview Illustration only

Agency workspace

FY programme · contracts · certs — live after access

Illustration only — not your agency data. After access you see live programmes, amount totals, workflow stage, and dashboards scoped to your office and role.

  1. Plan

    Set financial-year scope, allocate fund sources, and package roads before anything goes to tender.

    Planning

  2. Deliver

    Award contractors, track guarantees & attachments, and update the register as work progresses.

    Contracts · Roads

  3. Certify

    Issue advances through completion — amounts tied to budgets supervisors can trust.

    Payments

Workflow Stages

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Draft → review → approve → execute — configurable per programme type

Multi-Agency

0%

Tenant isolation — agencies never see each other’s data by default

Payment Certs

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Advance, interim, retention, completion — all tied to contracts

Core Modules

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Planning · roads · contracts · payments · finance · governance

Enterprise-grade security
Multi-agency & multi-office
Full audit trail

What agencies gain

Outcomes that matter to oversight

Not another database — a connected operating model for capital road programmes, designed for accountability from day one.

1 register

Single source of network truth

Inventory, structures, geometry imports, and bulk tools feed planning, contracts, and payments — no duplicate road lists in Excel or GIS.

8 stages

Approvals you can defend

Configurable workflow per programme type. Every submission, return, and sign-off records who acted and when — reconstruct any decision without email archaeology.

6 cert types

Payments tied to approved budgets

Advances through completion, with amounts aligned to fund sources and allocations. Finance teams certify against the same programme supervisors approved.

100%

Tenant boundaries enforced

Each agency and office operates in isolation. Cross-organisation visibility only where RBAC policy explicitly allows — built for multi-agency road networks.

Why RCMMS

Built for accountable road programmes

Replace fragmented spreadsheets and siloed systems with one platform that keeps planning, delivery, and payments aligned — with evidence at every step. Agencies adopt RCMMS when oversight demands traceability, not when they need another filing cabinet.

Strict data boundaries

Each agency and office operates in an isolated tenant. Supervisors see across organisations only where policy allows — never by accident.

Configurable workflows

Up to eight approval stages per programme type. Route submissions, returns, and sign-offs with a full timestamped history.

Road-linked everything

Plans, packages, awards, and certificates reference the same road register — inventory, structures, geometry, and imports included.

Finance-grade payments

Advances, interim, retention, and completion certificates — amounts tied to fund sources, allocations, and approved budgets.

Dashboards & oversight

Executive and supervisor views surface programme progress, contract status, and payment pipelines without exporting to Excel.

Security first

Prepared statements, CSRF tokens, XSS sanitisation, strict CSP, and route guards — designed for government-grade deployments.

GIS-ready roads data

Shapefile and Geo import job queues, geometry preview, and validation — bring existing network data in systematically instead of re-keying segments.

Reporting without exports

Executive charts, schedule columns, and supervisor roll-ups surface programme progress, contract status, and payment pipelines in the browser.

The difference

Leave spreadsheets behind

Road agencies lose weeks every year reconciling plans, contracts, and payments that were never designed to talk to each other. RCMMS replaces that friction with one connected chain.

Without RCMMS

Fragmented tools

  • Duplicate road lists in Excel, GIS, and planning files
  • Payment certs disconnected from contracts and budgets
  • Approvals buried in email with no single record
  • Manual reconciliation every reporting cycle
  • Supervisors cannot see cross-office progress in real time
  • Fund-source allocations drift from what was approved
With RCMMS

One connected platform

  • Single roads register feeds planning, contracts & payments
  • Certificates linked to awards, programmes & fund sources
  • Every approval logged with user, role & timestamp
  • Dashboards reflect live programme and payment truth
  • Multi-agency RBAC with strict tenant boundaries
  • Amount totals traceable from allocation to certificate

When a road moves from needs list to contract to payment, the same identifiers follow through. Oversight teams stop chasing versions of the truth.

Programme integrity

Planners submit once; reviewers return or advance through defined stages. No decision passes without a record supervisors can reconstruct.

Workflow accountability

Finance certifies against approved programmes — not a spreadsheet copied from last month. Retention, interim, and completion stay aligned to budget.

Payment confidence

Core workflow

From plan to payment

Every road project follows a clear, auditable lifecycle — from needs list and annual programme through contractor award to final payment certification. No module is an island; each step references the same road and budget records.

Plan & Prioritise

Annual plans, road-linked project packages, and needs lists connect programme intent directly to your network inventory.

  • Financial year and fund-source scoping
  • Project packages linked to road segments
  • Searchable road scopes and needs lists
Planning module

Execute & Record

Awards, performance guarantees, contract attachments, savings & rebudget tie every activity to roads & assets.

  • Award lifecycle with guarantees & attachments
  • Contract management and performance tracking
  • Savings, rebudget, and register updates
Contracts module

Certify & Close

Advance, interim, retention, and completion certificates roll up into dashboards — full audit trail for oversight bodies.

  • Six certificate types including retention
  • amount reporting aligned to approved budgets
  • Dashboard roll-ups for supervisors
Payments module

Approval pipeline

Eight stages, fully traceable

Configurable per programme type — every hand-off records who acted, when, and on which record. Oversight teams can reconstruct any decision without chasing email trails.

Stage 01

Draft & capture

Planners create programmes, link roads, and attach supporting documents before submission.

Stage 02–03

Office review

Line managers and technical reviewers validate scope, costs, and register alignment.

Stage 04–05

Agency approval

Senior officers sign off budgets and contractor selections against fund allocations.

Stage 06–08

Execute & certify

Contracts progress through awards; payments certified with audit-ready certificates.

What's inside

Capabilities

Modules unlock after sign-in · RBAC controlled

Planning & programmes

Build annual plans with financial-year scope, fund sources, and road-linked project packages. Searchable scopes and needs lists keep capital intent aligned with the register before contracts are awarded.

Annual plansMulti-year programme structure
ProjectsPackages tied to road segments
Fund sourcesAmount allocation tracking
WorkflowConfigurable approval stages

Roads register & assets

Maintain your authoritative network database — inventory, structures, geometry preview, and bulk import tools including shapefile and Geo job queues.

InventoryComplete network records
StructuresBridges, culverts, assets
GeometryMap-based preview & validation
ImportsBulk tools & job queue

Contracts & awards

Manage the full award lifecycle — performance guarantees, contract attachments, savings calculations, and rebudget — always linked to the same road records.

AwardsContractor selection & history
GuaranteesAdvance & performance bonds
AttachmentsDocument control per contract
RebudgetSavings & scope adjustments

Payments & certification

Process advances, interim certificates, retention, and completion payments with dashboards and amount reporting aligned to approved programmes.

6 cert typesFull payment lifecycle
InterimProgress-based certification
RetentionHeld amounts & release
DashboardsPipeline visibility

Governance & organisations

Agencies, offices, departments, RBAC roles, and workflow definitions — explicit approvals with zero cross-tenant data mixing unless policy allows.

Multi-agencyIndependent tenants
Office treeHQ → sub-offices
RBACGranular permissions
AuditImmutable action log

Roads register

Inventory, structures, bulk import tools, and geometry preview — your authoritative network database with approval-ready registers and shapefile import queues.

Inventory Geometry Import

Contracts & awards

Award lifecycle, guarantees, attachments, savings & rebudget — full contract history per road.

Awards Guarantees Rebudget

Payments

Advances, interim certificates, retention, and completion — with dashboards & amount reporting.

Interim Retention Amounts

Planning & programmes

Plans, projects, and searchable road scopes align capital work with inventory — before anything hits the contractor ledger. Financial year scoping keeps every allocation amount traceable.

Annual plans Projects Fin. year

Governance & organisations

Agencies, org units, RBAC roles, and workflow stages ensure approvals are explicit and auditable. Supervisors keep organisation-wide visibility without ever mixing tenant data.

RBAC Multi-agency Audit

Finance alignment

Financial years, fund sources, and budget allocations tie every expenditure line to approved programmes — so dashboards, savings calculations, and payment certificates all reflect the same single source of budget truth. No spreadsheet reconciliation required.

Fund sources Allocations Budget reality Savings & rebudget

Who it's for

Every role, one system

Permissions unlock only what each user needs — planners never see another agency’s contracts; supervisors see roll-ups only where policy allows. One login, the right modules for your office.

Planners

Build annual programmes, link fund sources, package roads, and submit needs lists through configurable workflow stages.

Roads engineers

Maintain inventory, structures, geometry imports, and register updates that every downstream module depends on.

Contract officers

Manage awards, performance guarantees, attachments, savings, and rebudget — always tied to the same road records.

Finance teams

Certify advances, interim, retention, and completion with approved amounts; dashboards show pipeline against allocations.

Supervisors

Cross-agency dashboards, schedule views, and audit trails without compromising tenant data separation.

Agency administrators

Provision users, map offices to the org tree, assign RBAC roles, and define workflow stages per programme type.

Single source of truth

Connected from register to receipt

When a road segment moves from planning into contract and payment, the same identifiers follow through. Dashboards, certificates, and savings reports always reference the approved programme — not a copy pasted from last month's spreadsheet.

Roads register Inventory, structures, geometry imports, bulk tools
Planning & programmes Plans, projects, packages, financial year scope
Contracts & awards Guarantees, attachments, savings & rebudget
Payment certificates Advance through completion · amounts aligned
Dashboards & audit Supervisor views · immutable action log

Questions

Frequently asked

Common questions from agencies adopting RCMMS.

Access is restricted to authorised personnel. Your agency administrator provisions users, assigns offices, and maps RBAC roles. Use account recovery if you have forgotten your credentials.
Each agency operates in an independent tenant boundary. Office hierarchy and data-scope rules further constrain what users see. Supervisors with cross-cutting roles receive visibility only where policy explicitly allows it.
The payments module covers advances, interim certificates, retention, completion, and related flows — with dashboards and amount reporting tied back to approved programmes and fund allocations.
Yes. The roads register supports inventory management, structures, bulk import tools, and geometry workflows including shapefile and Geo import job queues — so your network database can be brought in systematically.
Every workflow transition and critical action is logged with user, timestamp, and context. Oversight bodies can reconstruct the full history of a programme, contract, or certificate without relying on external correspondence.
Planning and finance modules scope work by financial year. Fund sources and budget allocations tie expenditure to approved programmes — so payment certificates, savings calculations, and dashboards all reference the same budget truth.
Reviewers can return records to earlier stages with comments. The full history — who submitted, who returned, who re-approved — remains on the record. Planners amend scope or costs and resubmit without losing context.
Use the account recovery flow linked from this page. If recovery is not enabled for your agency, contact your administrator — they provision accounts and can reset access according to your organisation’s policy.

Your agency’s programmes deserve a system built for them

Planning, the roads register, contracts, and payment certification — everything connected from plan to receipt in one workspace.

  • Annual programmes, fund sources, and road-linked packages
  • Contract awards, guarantees, and payment certificates with approved amounts
  • Dashboards and audit trails scoped to your role and office

Ready to work? Go to Access to sign in or recover your account.